How to Prepare for Your Remote Notary Appointment
Heres Your Step-by-Step Guide:
✅ Step 1: Confirm That Remote Notarization Is Legal in Your State
Before booking your appointment, make sure Remote Online Notarization (RON) is legal in your state—or in the state where the notary is commissioned. You can check your Secretary of State’s website or ask the notary directly.
Pro Tip: Some documents (like wills or real estate closings) may still require in-person notarization depending on local laws.
✅ Step 2: Gather Your Documents
Make sure you have the document that needs to be notarized in digital format (PDF is best). Review it beforehand to ensure:
All pages are present
The document is complete (but not yet signed)
You know which sections need notarization
Do not sign the document ahead of time—the notary must witness your signature during the online session.
✅ Step 3: Prepare Your Valid Photo ID
You will need a government-issued photo ID for identity verification. This may include:
A driver's license
A passport
A state ID card
A military ID
Make sure the ID is not expired and that your name matches the document you’re notarizing.
✅ Step 4: Test Your Technology
You'll need the following for a successful online notarization:
A computer, tablet, or smartphone with a camera and microphone
Reliable internet connection
Access to a web browser (Chrome or Firefox are commonly recommended)
Some platforms may require you to download an app or use a specific video conferencing tool, so check with your notary in advance.
✅ Step 5: Choose a Quiet, Well-Lit Location
Find a private space where you won’t be interrupted. Make sure your camera has a clear view of your face and your ID. Good lighting will help the notary verify your identity and document authenticity.
✅ Step 6: Complete Pre-Appointment Requirements
Your notary may require you to:
Upload your documents before the session
Complete ID verification through a secure platform
Answer knowledge-based authentication (KBA) questions, if required by your state
Be sure to complete any pre-appointment steps to avoid delays.
✅ Step 7: Join the Online Notary Session
At the scheduled time, join the remote notary session via the link or platform provided. The notary will:
Verify your ID and ask basic verification questions
Review the document with you
Witness you signing the document
Electronically sign and affix their seal to the document
The entire session typically takes 10–20 minutes.
✅ Step 8: Download and Save Your Notarized Document
After the session, you’ll receive a digitally notarized copy of your document, often via email or through a secure portal. Be sure to:
Save a copy for your records
Print or email it to other parties as needed
Verify it includes the notary’s digital seal and signature
Common Mistakes to Avoid
Signing your document before the session
Using an expired or blurry ID
Forgetting to charge your device or test your camera
Failing to complete ID verification or KBA in advance
Final Thoughts
Remote notarization is fast, secure, and convenient—but it still requires proper preparation to ensure everything goes smoothly. By following this step-by-step guide, you can approach your appointment with confidence and avoid unnecessary delays.
Whether you're notarizing real estate paperwork, legal documents, or business forms, a virtual notary is a modern solution that saves time and simplifies the process.
