The Top 5 Documents You Can Notarize Online
(And 3 You Can’t)
Manage Expectations & Avoid Surprises with Remote Online Notarization
Remote Online Notarization (RON) is a game-changer for busy individuals and business professionals who need important documents notarized without the hassle of in-person meetings. But before you schedule your online notary appointment, it's essential to understand which documents can (and can’t) be notarized online.
In this blog post, we'll outline the top 5 commonly notarized documents you can complete online, and also highlight 3 types of documents that still require in-person notarization, so you can plan ahead with confidence.
✅ Top 5 Documents You CAN Notarize Online
These documents are frequently and legally notarized through remote online platforms in most states. Always confirm with your notary and local laws, but these are generally safe bets.
1. Power of Attorney (POA)
One of the most frequently notarized legal forms, a Power of Attorney authorizes someone to act on your behalf in personal, financial, or medical matters. Most states allow POAs to be notarized online—especially for real estate or financial transactions.
Tip: Some POAs related to healthcare may have extra requirements. Always verify state-specific rules.
2. Real Estate Documents (e.g., Seller’s Packages, Affidavits)
From property transfers to refinance packages, many real estate-related documents are eligible for online notarization. This includes:
Quitclaim Deeds
Warranty Deeds
Loan Affidavits
Closing Disclosures
Note: Some title companies or lenders may require in-person signings for final closings, so always check with them first.
3. Affidavits and Statutory Declarations
If you’re signing a sworn statement—like an affidavit of identity or a declaration of support—these can typically be notarized remotely.
Pro Tip: Be sure your statement is complete and unsigned before your appointment.
4. Consent Forms and Travel Authorizations
Need to give permission for a child to travel with a relative? Or authorize medical treatment for a minor? These forms are easily handled through online notarization and especially helpful for families and legal guardians.
5. Business Agreements and Contracts
Business owners can notarize various agreements remotely, such as:
Partnership agreements
Operating agreements
Vendor contracts
NDA forms
Benefit: Online notarization adds an extra layer of security and authenticity to digital contracts.
❌ 3 Documents You Usually CAN’T Notarize Online
While remote online notarization is expanding, there are still a few documents that must be notarized in person due to legal or practical limitations.
1. Wills (in some states)
Wills are often excluded from RON because many states require wet signatures and in-person witnesses to ensure validity.
Important: A few states (like Florida and Arizona) allow electronic wills under specific conditions, but this is the exception—not the rule.
2. Testaments and Codicils
Just like wills, codicils (amendments to wills) are sensitive legal documents and usually require traditional notarization and physical witnesses.
3. Documents Requiring Witnesses Who Must Sign in Person
Certain documents require multiple parties to be physically present to witness and sign—such as some real estate closing packages or court-ordered documents. These often exclude RON participation by law or institutional policy.
Tip: Ask your attorney or the receiving party (like a title company or court) if RON is acceptable before booking.
How This Helps Manage Expectations
By understanding what can and can’t be notarized online, you’re better prepared to:
Avoid delays during time-sensitive signings
Choose the right notary services
Comply with legal requirements
Set accurate expectations with clients or stakeholders
Whether you're a busy professional, a caregiver, or a business owner, this knowledge ensures smoother transactions and fewer surprises.
Final Thoughts
Remote Online Notarization is a powerful tool—but it’s not a one-size-fits-all solution. By learning which documents are eligible and which aren’t, you’ll avoid unnecessary rescheduling and make the most of your notary appointment.
Always confirm requirements with your notary in advance, and if you're unsure, a licensed professional can help guide you through the process.
